All Ph.D. students are required to pass a research propositional examination in which they defend an original research proposal in front of a three-member faculty panel during the Fall semester of year four. The preparation and presentation of the research proposal provides the student with a mechanism for developing the ability to conceive, evolve, plan, and defend an original research project independent of the research advisor. The primary intellectual content of the proposal must represent a significant departure from the student’s dissertation research, so that it represents an independent intellectual exercise.
Preparing for the Exam
In preparation for this examination, the student shall submit Pre-submission Form. This form must briefly summarize the proposed research describing what is and what is not known about the research area so that the gap in knowledge to be filled by the proposed research is clear.
Timeline for Exam Process
This pre-submission form will first be submitted to the research advisor for their signature indicating that the proposal is sufficiently removed from the dissertation research of the student. The Pre-submission Form with the advisor’s signed approval should be submitted to the DGSA office via Box by August 28 of the Summer following academic year three. The DGS will then appoint several three-member faculty panels who will review the Pre-submission Form and later carry out the examinations.
Each Pre-submission Form will be reviewed by the members of the appropriate panel, who will each indicate to the student whether they approve of the proposal topic and will provide feedback and comments for focus as appropriate. The student should receive this feedback by September 11. If the student fails to receive pre-approval from each of the panel members, the student should revise the Pre-submission Form or initiate a new one to the satisfaction of the panel, with the revised proposal due September 25. Students are encouraged to discuss ideas with their advisor prior to submitting a pre-proposal.
All Pre-submission Forms must be pre-approved in this fashion by October 2 of the fourth year. The goal of this Pre-submission Form process is to ensure that the proposed research topic is generally in keeping with expectations and sufficiently removed from the dissertation research of the student.
The propositional examinations will be administered by the same set of three-member panels between October 30 and November 17. The student should submit to their appointed three member panel a written version of the research proposal which will have a suggested length of 4-6 pages including figures, and references.
The examination itself shall not take more than one hour. At the beginning of the examination, the student will be given 15 minutes to summarize the proposal topic and its significance, to be followed by questions from the panel. At the end of the examination each member of the panel will vote to pass or fail. At least two passing votes by the panel members are required to pass the examination. Comments regarding the examination shall be passed on to the student as well as the individual grades of pass or fail, and, along with a copy of the propositional report, will be made part of the student's record.
Should the student's performance be considered unsatisfactory in any aspect, the examining panel may require additional work by the student, and will set a timetable for the successful completion of such additional work. An unacceptable performance may require resubmission of another proposal, an improved version of the original proposal, or any other action deemed appropriate by the examining panel.
- The decision by the panel members to pass or fail will be based on the following expectations:
- The proposal should be focused and specific, with the written proposal stating the problem to be addressed clearly and succinctly at the very beginning of the document.
- The proposal should identify and address a single scientific problem or hypothesis and develop it fully.
- The proposal should support and defend the significance and originality of the work.
- The proposal should describe the experiments or methodology that will be employed to address the problem.
- The proposal should discuss possible outcomes and interpretations and significance of results.
For additional guidance in preparing proposals, students may wish to consult the web-sites of funding agencies that routinely support chemical research, such as NIH, NSF, ACS-PRF, and the Research Corporation. The “Funding Opportunities” section of the Duke Office of Research Support web-site at http://www.ors.duke.edu also has links to various “Grant Writing Resources” that can provide additional help.