|Graduate student||All payroll matters for Graduate Students are managed by the DGSA in Room 3213. The DGSA will meet with all matriculating students either individually or in groups when they arrive on campus to secure the necessary documentation and hire into the appropriate payroll system. Information about this process is provided to incoming students prior to their arrival to Duke.|
|Undergraduate student or Bi-weekly Employee or Monthly Employee||
Visit Duke Unversity's Human Resources website for policies and additional information.
If you are a US citizen, follow the procedure for getting on the payroll given in the table above.
If you are a Foreign National, you must first register with Visa Services. Take your visa documents, passport, and I-94 card to the Office of Visa Services, which is located at the Smith Warehouse: Bay 7-1st Floor, 114 South Buchanan Boulevard. Once registered with Visa Services, follow the procedure for getting on the payroll given in the table below.
Duke Net ID's are assigned by the Office of Information Technology (OIT).
Graduate and undergraduate students are notified of their NetIDs before they arrive on campus.
Bi-weekly and monthly employees can be assigned a NetID only after they are officially in the Payroll system. See Janet Rosenthal in FFSC, Room 1217 to obtain a netID.
Every resident is assigned a department mailbox. The mailboxes are located in the hallway between the Administrative Suite 3236 and the Bio-Sci building and are opened by a combination which will be sent to you electronically after your hire process is complete. These boxes should be checked frequently, since messages as well as notices and mail will be put there. Students are to use their box combinations, and should never enter the mailroom. Due to space limitations it may be necessary for students to share a mailbox with another person. Back to top
After completing payroll, obtain an authorization form from Christiana Conti in Suite 3236, Room 3236B. The Duke Card Office is located in Room 100 of the West Union Building. In addition to serving as an ID card it has many other uses. For more information see the DukeCard Office website. There is a $5.00 fee for the card and a $10.00 fee for replacement of lost or stolen cards.
After completing payroll and obtaining a Duke ID Card, a parking permit (not available to undergraduates) may be obtained from the University Parking Office, 302 Science Drive (the ground level of the Science Drive parking garage), 919-684-7275. Availability of Chemistry Lot parking spaces is limited and permits may not be available. Further information about parking permits is available on their website. Payroll deduction for this fee is available.
Before obtaining keys and card access to French, all new residents should follow the instructions below and complete the three online safety training modules required by the chemistry department.
Chemistry Department Policy as well as State and Federal Laws require that all persons wear safety glasses (equipped with side shields) or safety goggles while in any laboratory in the Chemistry Department. It is acceptable to wear contact lenses or prescription glasses under, but not in place of, safety glasses. It is understood that safety glasses will always be worn when in the laboratory. Failure to wear adequate eye protection or to enforce its use in teaching laboratories is a violation of the law (and common sense). Your complete cooperation is expected and will be appreciated. Safety glasses may be obtained as follows.
Before obtaining keys and card access to French, you also need to obtain authorization from the appropriate persons. Download the Key Authorization form.
Departmental policy states that copy cards may be issued to faculty and staff only. Copy cards may be issued to others on an exception basis. The application for a copy card is processed during the hire process by Janet Rosenthal in Room 1217. A Copy Card Application Form must be completed containing written authorization and fund code assignment by the Administrative Manager or a research director. Cards are ordered on Friday of each week and issued 5-7 days from that day. There is a 4.0 cent charge against the fund code for each copy made with your card. If a card is lost or stolen, it should be reported to Mrs. Rosenthal immediately so that unauthorized copies cannot be made using the card. The lost or stolen card will be cancelled and a new card issued.